Email Settings

1. Initial Setup
2. Finding your email settings
3. Outgoing Email Settings
4. incoming Email Settings
5. Testing your Email Settings

The email account you use to send email with Newsletter Ease is defined in the

Mailing List Settings. Newsletter Ease can send email to your audience. It

also retrieves email from your audience. Mailing List Settings allow you to

define which actions you want Newsletter Ease to perform.

Note: If you want to use Newsletter Ease to retrieve responses to Issues you

publish, it's best to use an email account not used for any other purpose. This

may require setting up a new email account to collect responses for you.

By default, Newsletter Ease employs the Trial Mode account. You can only send

email with the Trial Mode; you cannot retrieve any email while in Trial Mode.

To add your own email address settings follow these steps:

1. From the menu go to Tools > Mailing List Settings(Email Settings)

2. Click the button next to Send email through a personal account, and then click .

3. Click the Account Settings Button.

4. Click Next on the first screen of the wizard

5. Enter your name

6. Enter your e-mail address 'someone@example.com' Click Next

7. Enter outgoing mail server: mail.example.com, check the box next to 'This server requires authentication'

8. Enter incoming mail server: mail.example.com, click the button next to POP

9. Enter the login name: someone@example.com

10. Enter the password: somepassword

11. Click the Test button to verify settings (If not successful verify the settings)

12. Click Finish

13. Click OK on Sending Mail

14. Click OK on Mailing List Settings

To change the email address which will receive sample issues, click Sample

Issue Settings.

To leave Trial Mode and enter your own identity, select Send email through

a personal email account to release the rest of the window for editing. Let's

start with Sending Account.

Newsletter Ease sends out each email individually to allow you to personalize

each one with member data from your Mailing List. When you send out email

with Newsletter Ease, most likely you're sending through your ISP or Web host

provider's email servers. Sending several hundred or several thousand emails all

at once could clog their servers and get you into some hot water.

For that reason, Newsletter Ease will pace the email by default. You can set that

pace.

The pause between each email helps avoid congestion on the mail server. The

default setting is "2 seconds" pause between each email sent. Unless you or your

company owns the mail server, we recommend you keep this setting.

By default, Newsletter Ease will also send your email in batches. We've defaulted

this setting because most anti-virus software programs check outgoing email as

well as incoming email. As you send email, the anti-virus software will typically

absorb the first 50 emails to check those, but ignore any subsequent email while

sending. This means only the first 50 will be sent. Likewise, some Internet

Service Providers also limit you to 40 or 50 email messages within 10 minutes -

the rest are thrown away and never reach a destination. Batching your email

resolves this problem. If your ISP doesn't require batching, this feature may be

turned off.

When you're ready to enter email account settings, click Account Settings.

This will take you into the Email Settings Wizard.

Newsletter Ease gathers information about your email settings from your system.

Many of these settings are supplied as you step through the wizard. If the email

account you want to use with Newsletter Ease is listed; all you need to do is enter

your password and click Test Settings.

Finding Your Email Setting

If you find your settings are not entered, you may need to look at your email

software (Outlook, Eudora, etc.) for a hint about your settings.

In Outlook, look in the menu Tools/Account (or Tools/Services). Then look at the

properties for the account that you'd like to use:

Or if you have Eudora, click Tools/Options.

Here is a definition of the settings requested in Newsletter Ease.

Personal/Organizational Name:

This is the name as you would like it to appear in the From line of your email.

Email Address:

This should reflect the sending email account, which will also be used for replies

to your email.

Outgoing Mail Server:

This is the server used to send your email.

If you have a Web site or local Internet Service Provider, this is usually something

like 'mail.yoursite.com' or 'smtp.yourlocalisp.net'.

If you work in an office setting, you might be using the server in your office,

which might be something like 'exchange1' or 'mail server'. Consult your

company's tech support staff for proper configuration of corporate mail settings.

Authentication:

Authentication of email is becoming a common way to prevent unauthorized

access to email accounts. ISP services like Earthlink now require authentication

of mail sent by all users.

Incoming Mail Server/POP-IMAP:

This is the server used to receive email.

Enter the name of your incoming mail server. If you have a Web site or local

Internet Service Provider, this is usually something like 'mail.yoursite.com' or

'pop.yourlocalisp.net' and you should select POP as your means of retrieving

email.

If you work in an office setting, you might be using the server in your office,

which might be something like 'exchange1' or 'mailserver'. Normally, IMAP

should be selected in these cases.

Login Name:

This is your account name when logging into your email server.

If you have a Web site or local Internet Service Provider, this is usually one of two

varieties - either your account name or it's your full email address.

In an office setting and you use the server in your office to send email, then it's

either your account name or it's your Windows login. Contact your system

administrator for more information, if necessary.

Password:

This is your password.

Testing Your Mail Settings

Newsletter Ease attempts to connect and if successful, sends a test email to the

email address you entered when you first started Newsletter Ease.

If you run into problems, check for errors by clicking View Log. Newsletter Ease

records the conversation between your computer and the email server. Look at

the last few lines of this log for information.